Seamless system integration
Our solutions adapt to your existing environment and integrate both current and new applications and processes without disrupting daily operations.
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AI · Automation · Custom Software
Digital solutions thatchange everyday work.
Built in Germany · Secure. Scalable. Personal.
We are your ideal partner for AI, automation and software solutions – secure, clear and tailored from the first idea to reliable day-to-day operations.
End-to-endstrategy, delivery and operations from one team
Secure deploymentin the EU, your cloud or on-premises
Direct accessa dedicated contact and faster decisions
Why Nexaluna?
Intuitive user experience
Powerful does not have to mean complicated. We create intelligent, simple and user-focused interfaces that teams enjoy using every day.
Comprehensive AI expertise
From idea to deployment, we build and optimize advanced AI systems around real requirements, including prompt engineering and user-centered automation.
Privacy & security
Modern encryption, privacy protocols and compliance standards are built into the architecture from day one, protecting your data without compromise.
Services
From the first idea to a complete digital solution.
We combine development, design, consulting and automation. The result is not an isolated project, but a solution that works as one coherent technical and visual system.
Consulting & services
From strategy and process analysis to ongoing support, we structure digital initiatives and guide them into reliable daily operations.
- Strategy
- Analysis
- Workshops
- Support
Automation & digitalization
We digitize and automate recurring business processes to reduce manual work, secure data paths and create measurable efficiency.
- Microsoft 365
- AI
- Low-code
- Integration
App & web development
Custom web, mobile and desktop applications designed for your requirements and cleanly integrated into your system landscape.
- Web apps
- Mobile
- Desktop
- APIs
Media design & corporate identity
From digital interfaces and creative layouts to a consistent brand identity, we create experiences that are recognizable and easy to use.
- UX/UI
- Branding
- Graphics
- Design systems
From the idea to the app
From the first idea to your complete web, mobile or desktop application.
For Microsoft environments and custom software, we combine technical implementation with a deep understanding of processes and users.
Inside NexalunaCoding & deployments
Modern development tools and current AI models turn ideas into dependable web, mobile and desktop applications.
Prompt engineering & training
We optimize AI agents, assistants, OCR modules and the logic of the complete automated workflow.
Process optimization & automation
Understanding dependencies, exceptions and ownership is what makes automation reliable over time.
App design & personalization
Design and logic evolve together so complex capabilities become a clear and user-friendly interface.
Your environment remains
We choose the right tools
Tech Stack
Use the right tools
Choose your system landscape. We add exactly the tools that connect processes, unlock data and help your team move forward.
Your system landscape
Your existing environment
Microsoft 365
Familiar Microsoft tools, intelligently connected and extended.Securely connected- 01WorkflowsPower Automate
- 02Business appsPower Apps
- 03AI assistantsCopilot Studio
- 04ReportingPower BI
- 05CollaborationMicrosoft 365
- 06Data platformDataverse
- 07Document AIAzure AI
- 08InterfacesAzure Functions
From request to operation
An end-to-end process built around your requirements.
We turn your starting point into a clear, traceable project journey with concrete answers, robust analysis and a solution that is production-ready for everyday work.
Our shared journey
From the first request to a production-ready solution.
Starting point
Your request has arrived
Starting point Starting point
Your request has arrived
Tell us your goal, current workflow or specific challenge. This starts our shared journey—clearly, directly and without unnecessary barriers.
Clarification
Review & concrete response
01 Clarification
Review & concrete response
We assess feasibility, constraints and open questions. You receive clear answers and an initial realistic evaluation.
Alignment
Collaborative customer workshop
02 Alignment
Collaborative customer workshop
Together with the people involved, we refine goals, priorities, responsibilities and measurable success criteria.
Decision
Proposal & approval
03 Decision
Proposal & approval
You receive a transparent proposal covering scope, timeline and cost. Delivery only begins after your approval.
Analysis
In-depth situation analysis
04 Analysis
In-depth situation analysis
We examine workflows, data paths, systems, exceptions, permissions and dependencies in the context of real daily work.
Concept
Optimal workflow & suitable tools
05 Concept
Optimal workflow & suitable tools
We present the target process, recommended tools and the expected impact on time, cost and business value.
Delivery
Optimization & development
06 Delivery
Optimization & development
Approved automations, integrations or applications are delivered in modules and integrated cleanly into your system landscape.
Quality
Fixes & testing phases
07 Quality
Fixes & testing phases
Business flows, edge cases, security and usability are tested. Findings feed back into controlled optimization.
Go-live
Production readiness & handover
08 Go-live
Production readiness & handover
After acceptance, documentation and enablement, the solution goes live with clearly defined responsibilities.
Operations after go-live
Two operating models. One clean transition.
Service agreement
We stay on board
Nexaluna provides monitoring, maintenance, support and continuous improvement through clearly defined service paths.
Self-operation
Your team takes over
Documentation, knowledge transfer and clear ownership enable your team to operate independently, with optional support.
Expertise with ownership
Why Nexaluna is the right partner for your digital future.
We combine deep AI expertise, software engineering and process understanding to create solutions that work reliably in everyday operations, not only in a concept presentation.
Your technology partner
Understand technology. Create business value.
Nexaluna starts with the outcome that matters: personal collaboration, transparent decisions and consistent ownership through production. The result is a solution shaped around your people, systems and requirements.
Inside Nexaluna
Discover our principles, approach and the company.
AI Product Manager
Current expertise for selecting, introducing and responsibly scaling AI products across the Microsoft ecosystem.
Microsoft Certificate · 2025Every use case starts with a real bottleneck. We connect data, business logic and the right tools into a controllable workflow with measurable value.
Timelines are estimates for a clearly scoped first production-ready release.Fast to implementClear, focused workflows with few integrations – ideal for a quick production-ready start.05/ Use Cases
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Approvals
Manage approvals without email ping-pong
Every request automatically finds the responsible person, accounts for backup approvers during absence, and sends a reminder in time before the deadline passes. At the end, every decision is traceable by who approved what and when – without a scattered email chain.
Every request automatically finds the right responsible person under a fixed rule, is routed automatically to the backup during absence, and sends a reminder in time before a deadline passes. At the end of every request stands a complete, chronologically ordered decision history instead of a scattered email chain.
- Microsoft Graph API
- Google Workspace APIs
- REST API
- Webhook
Meetings & tasks
Turn meetings into concrete work
Every commitment, decision and deadline from a meeting is recognised automatically and created as a task with an owner directly in the right work system. The minutes remain as a record, but the actual work starts right after the meeting – not once someone reads through the minutes again.
Every commitment from the meeting becomes visible as its own task with an owner in the right work system, right after the conversation ends. The full minutes remain as a record, but are no longer the only source the work has to come from.
- Microsoft Graph API
- Google Workspace APIs
- REST API
- Azure AI Speech
Finance and receivables
Send payment reminders from overdue invoices automatically
Every overdue open item from Microsoft Dynamics 365 Business Central, DATEV or the line-of-business system is checked against due date, grace period and reminder level and sent as a payment reminder through Microsoft Outlook or Gmail. Only blocked customers, missing recipients and amounts outside the agreed level go to finance; everything else leaves the same day.
Every overdue open item receives the next allowed reminder from the stored template as soon as due date and grace period are met. Only blocked customers, missing recipient addresses and amounts outside the agreed level reach finance as a case ready for a decision. Send, reminder level and record sit in the system of record, not in a private list.
- Microsoft Graph API
- Gmail API
- REST API
- Webhook
Billing & meters
Read and bill utility meters automatically
Every new meter reading is automatically compared against the previous period and, if plausible, turned directly into a billing line item. Noticeable outliers go to the responsible person instead of being posted unnoticed.
Every reading is checked immediately after transmission and turned into a billing line item. Outliers are reported the same day, not at the end of the billing year. Management sees the state continuously instead of reviewing a large batch once a year.
- REST API
- SFTP
- PostgreSQL
- Webhook
Warehouse & inventory
Capture stock counts and reconcile inventory automatically
Every line counted during a stock count is automatically compared with the book stock from the inventory system. Only deviations above the defined tolerance go to warehouse management; everything else is written forward directly.
Every counted line is checked right after it is counted, not at the end of the entire stock count. Warehouse management sees only the lines that genuinely exceed tolerance and can focus on those instead of going through every row.
- REST API
- CSV-Import
- PostgreSQL
- Webhook
Connected and tailoredMultiple systems, business rules or AI components work together in a controlled process.12/ Use Cases
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Email & intake channels
Understand and route incoming messages automatically
AI identifies requests, attachments and priorities, then moves every message into the right downstream workflow with clear controls.
Faster response times, consistent ownership and a traceable status from the first customer contact.
- Microsoft Graph / Gmail API
- CRM- oder Ticket-API
- Webhook / REST
- Outlook & Microsoft Teams
Sales & quoting
Turn customer inquiries into finished quotes automatically
Every customer inquiry from the shared mailbox and the web form is extracted, priced against the item master and the agreed terms, and sent as a complete quote. Only unmatched lines or discounts outside the rules reach inside sales; everything else leaves the company the same day.
Every inquiry leads to a complete quote with a number, line items and a validity period on the same day. Inside sales only decides where the match is missing or the price leaves the agreed rules, and each of those decisions stays on the case with its basis.
- Microsoft Graph / Gmail API
- Azure AI Document Intelligence / Google Document AI
- Azure OpenAI Service / Vertex AI / Ollama
- ERP REST / OData / Google Sheets API
Contracts & compliance
Review incoming contracts against your playbook
Every incoming contract is read against the company’s playbook and presented as a findings report with deviations. Only clauses outside the agreed rules go to legal or leadership; everything else receives an auditable decision the same day and is filed in the register.
Every incoming contract produces a findings report with a position on each clause the same day. Legal or leadership decides only where the playbook is left, and each of those decisions stays on the case with its basis, person and timestamp. Notice dates live in the register, not in individual inboxes.
- Microsoft Graph / Gmail API
- Azure AI Document Intelligence / Google Document AI
- Azure OpenAI Service / Vertex AI / Ollama
- SharePoint / Google Drive / DMS-API
Scheduling & dispatch
Turn booking requests into calendar appointments
Every booking request from the shared mailbox, web form or chat is checked against opening hours, duration and free slots in Microsoft Outlook, Google Calendar or the line-of-business system, then booked as a firm appointment. Only requests without a clear slot reach dispatch; confirmation stays on the same case.
Every booking request leads to a checked calendar entry or to a reasoned reply on the same case. Dispatch decides only where no clear slot exists. Microsoft Outlook, Google Calendar or the line-of-business system remain the system of record; Nexaluna connects them and does not replace them.
- Microsoft Graph API
- Google Calendar API
- REST API
- Webhook
Finance and receipts
Automatically file expenses from receipt photos
Every receipt photo from Microsoft Outlook, Gmail or the line-of-business mailbox is read, checked against travel policy and submitted as a reimbursement claim in the system of record. Only unreadable shots and amounts outside the agreed limits go to a person; everything else is ready for a decision the same day.
Every receipt has an owner, a cost centre and a visible status. Inside policy the claim is created without retyping. Exceptions sit with the person who may decide, together with the image and the rule that was applied.
- Microsoft Graph API
- Gmail API
- REST API
- Azure AI Document Intelligence
Purchasing & inventory
Trigger reorders automatically at minimum stock
Every item that drops below its reorder point is automatically turned into a purchase proposal. Purchasing only reviews exceptional cases and approves, instead of reconciling stock lists and open orders by hand.
Every item drops below its reorder point at most until the next run before a purchase proposal exists. Purchasing only decides where the rules are not clear-cut, and each decision is documented together with its basis.
- Microsoft Dynamics 365 Business Central API
- Azure OpenAI Service
- Microsoft Power Automate
- Microsoft Teams Adaptive Cards
Maintenance & service
Schedule and dispatch preventive maintenance automatically
Every due maintenance is detected from the asset list and planned with a time slot and an owner. The technical lead only reviews exceptional cases, instead of watching maintenance intervals and schedules by hand.
Every due service is detected and planned with a time slot and an owner before the interval is significantly exceeded. The technical lead only decides where the rules are not clear-cut, and each decision is documented together with its basis.
- Google Sheets API
- Google Cloud Tasks
- Google Calendar API
- Google Chat API
Sales & quotes
Follow up on open quotes automatically
Every quote that stays unanswered is followed up automatically, at the agreed interval and in the same conversation as the quote itself. The process builds on the environment already in place – Microsoft 365, Google Workspace or a self-hosted ERP – and sales only decides the exceptions.
Every open quote has a defined follow-up path that works without a person remembering it. Sales can see which quotes are still alive and is only needed where a decision is due. What remains on each quote is a traceable series of attempts instead of an assumption.
- Microsoft Graph API
- Microsoft Dynamics 365 Sales API
- Gmail API
- Google Sheets API
Contracts & deadlines
Monitor contract deadlines and termination dates automatically
Every running contract gets its termination deadline calculated automatically and reports itself in time before the decisive date – in the environment already in place, whether Microsoft 365, Google Workspace or a self-hosted system. The responsible person only decides whether to renew, renegotiate or terminate.
Every contract has a calculated termination date and a lead time in which a decision can be made. The responsible person is informed in time, not once the deadline is already tight, and makes the decision themselves. What remains on each contract is a traceable record of when and how it was decided.
- Microsoft Graph API
- Azure AI Document Intelligence
- Google Drive API
- Google Sheets API
Customer feedback
Evaluate and route customer feedback automatically
Every review and piece of feedback from online platforms, email or a contact form is automatically sorted by topic and urgency and routed to the right place in the company. Critical feedback reaches the responsible person immediately, instead of sitting unnoticed in an inbox or review platform for days.
Every review is sorted by topic and urgency immediately. Critical feedback reaches the responsible person within a short time with context and a suggested reply, while non-critical feedback flows into an ongoing evaluation of topics and tone trends.
- Microsoft Graph API
- Google Workspace APIs
- REST API
- Webhook
Staff scheduling
Match staff scheduling and shift planning automatically
Availability, qualifications and reported staffing needs are merged automatically into a complete schedule proposal. Only genuine gaps or conflicts go to the planner; everything else is ready as a checked proposal before approval.
Availability, qualifications and demand are merged automatically into a complete schedule proposal. The planner sees only the shifts that need a genuine decision and approves the checked overall schedule at a glance, instead of assembling it from scratch.
- Microsoft Graph API
- Google Workspace APIs
- REST API
- Webhook
IT onboarding
Provision equipment and access for new employees
As soon as a new hire's role and start date are known, the required devices, software accounts and access rights are derived automatically and provisioned in time for the first day. IT only has to decide on non-standard equipment, instead of setting up every access manually.
As soon as role and start date are known, accounts, access rights and devices are derived automatically from a stored template and provisioned in time. IT only deals with genuine deviations from the standard equipment, not with every single account.
- Microsoft Graph API
- Google Workspace Admin SDK
- REST API
- SCIM-Protokoll
Deeply integratedBusiness-critical workflows with advanced data models, permissions and system integrations.10/ Use Cases
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Guest communication & telephony
AI phone assistant for bookings and orders
Every call is answered, in the middle of service and long after closing time: the voice agent books tables, records takeaway orders and answers questions about the menu from the restaurant's own maintained content. Kitchen, booking book and guest receive the same information in the same minute.
Calls and messages are answered around the clock and lead to an entry in the booking book, an order in the point-of-sale system or an answer supported by the restaurant's own content. The service team only steps in where a decision of the house is required, and sees every case with a full note.
- SIP-Trunk
- ElevenLabs Conversational AI
- Nexaluna Agent API
- Qdrant
Finance & documents
Validate and post incoming invoices
Invoices are captured, validated and moved through approval, accounting and archiving with explicit exception controls.
Fewer capture errors, clear validation steps and an auditable path from document to accounting entry.
- ERP REST / OData / IDoc
- E-Mail, Peppol oder Upload
- DMS- und Archiv-API
- Azure AI Document Intelligence
Knowledge & assistance
Make internal knowledge securely searchable
An assistant answers questions from approved company sources, cites evidence and respects existing access rights.
Faster access to reliable knowledge with traceable sources and controlled permissions.
- Microsoft Graph / SharePoint
- Dateiserver-Connector
- Entra ID / SSO
- Azure AI Search
Field service & operations
Capture data directly at the work site
Teams document inspections, damage, time and materials on mobile devices; photos, signatures and location data feed the next workflow.
Current, complete field data without paper or duplicate capture, even with unstable connectivity.
- ERP- oder Field-Service-API
- Kamera, GPS und Gerätespeicher
- Identity- und Sync-Service
- Individuelle PWA oder Mobile App
People & onboarding
Handle applications and prepare the first day
Every application is captured on the day it arrives, matched against the job profile and handed to the hiring manager ready for a decision. Once an offer is accepted, contract, accounts, equipment and the induction plan follow from the same case instead of a chain of reminders.
Every application is captured on the day it arrives, checked for completeness and handed over ready for a decision. After the offer is accepted, contract, accounts, equipment and induction plan run from the same case, and every decision is traceable with its reason and its deadline.
- Microsoft Graph API
- REST API
- Azure AI Document Intelligence
- Azure OpenAI Service
Complaints & returns
Automate Complaint and Returns Handling
Every complaint from the mailbox and the web form is linked to its order and checked against photos and the reported defect. Only cases outside the agreed deadlines or approval limits reach quality assurance or sales management; everything else gets its decision the same day.
Every complaint is linked to an order on the day it arrives and checked against the same rules. Quality assurance and sales management only decide where the deadline, the defect, or the value falls outside the set limits, and each of those decisions is documented together with its basis.
- REST API
- Webhook
- Ollama
- DocuWare REST API
Roofing & estimating
Turn roof measurements into a review-ready quote
A completed roof survey with photos, sketches and component details is translated into quantities, work items and a review-ready calculation. The technical lead only resolves ambiguous details and approves the quote draft before it leaves the business.
The completed survey opens a structured estimating case with linked supporting records. Quantities and work items are available as a reviewable proposal, ambiguous details are marked, and the technical lead approves a complete quote draft with a documented basis.
- Microsoft Graph API
- Gmail API
- REST API
- Google Drive API
Accounting & invoicing
Create and send compliant e-invoices automatically
Every approved outgoing invoice is turned into a structured e-invoice in XRechnung or ZUGFeRD format, checked for mandatory data and sent over the agreed channel. Only invoices with incomplete or conflicting details reach the accounting team first; everything else leaves the company in the same run.
Every approved invoice is created, checked and sent as a compliant e-invoice over the agreed channel in the same run. Accounting only corrects incomplete or conflicting details, and every sent version is archived audit-safe together with its proof of sending.
- REST API
- ZUGFeRD und XRechnung
- Microsoft Graph API
- Gmail API
Maintenance & service
Detect and dispatch machine faults automatically
Every reported machine fault is automatically turned into a service order and assigned to a technician. Dispatch only decides on exceptional cases, instead of reading each alert and assigning work orders by hand.
Every reported fault exists as a service order with priority and ownership as soon as the machine reports it. Dispatch only decides where the rules are not clear-cut, and each decision is documented together with its basis.
- MQTT
- Odoo External API
- PostgreSQL
- n8n
Purchasing & goods receipt
Resolve discrepancies at goods receipt
Received quantities, item lines and visible damage are compared with the purchase order and delivery note. When something differs, purchasing gets a reviewable case with photographs and documents; only accepted quantities are posted to the system of record.
Each shipment has one case linking the order, received quantities and supporting evidence. Matching lines can be posted; a purchasing person decides discrepancies against a specific difference before any query reaches the supplier.
- Google Forms API
- ERP REST API
- Google Document AI
- Google Chat API
How would you like to start?
A clear problem or just a gut feeling – either is a good starting point.
You do not need a finished brief. Choose the entry point that fits your current situation.
Already clear
I already have a defined problem
You know the bottleneck, the process or the idea in detail. Describe your starting point and we will check feasibility and delivery in a personal conversation.
Still open
Can you identify where it pays off?
You sense that too much runs manually, but the right lever is unclear? We analyze your workflow and surface concrete potential.
Our own apps:
View apps
The smart platform combines modern AI with intuitive tools and brings the complete social media workflow into one focused workspace.
- Brand-aware content ideas
- Professional posts, copy and hashtags
- Thumbnail and image generation
- Cross-platform scheduling
- Campaign management
- Trend and topic research
- APIs for existing workflows
- IDEAS
- RESEARCH & REFINE
- ADD CONTEXT & MEDIA
- GENERATE
- SCHEDULE
- PUBLISH
- COMMUNITY & MONITORING
- ANALYZE & IMPROVE
Generate your e-invoice in record time.
Convert existing invoices from any format or create a compliant e-invoice from scratch in one guided workflow.
- Official XRechnung validation
- AI-assisted, privacy-compliant data extraction
- Import XML, CSV, Excel and existing invoices
- Guided creation with a live invoice preview
- Export as XRechnung, ZUGFeRD, XML and PDF
- API batch processing and customizable PDFs
Your next step
Which process costs your team unnecessary time every day?
Give us a short outline. We will tell you honestly where automation is useful—and where it is not.